The Global Initiative to End All Corporal Punishment exists to promote law reform to prohibit corporal punishment of children in all settings and to support others in doing so. This work includes promoting and widely disseminating briefings and other information on the work of human rights monitoring bodies, carrying out legal research and collecting and analysing other research and information on positive, non-violent discipline, and sharing this information directly with governments considering law reform, UN agencies, human rights institutions and international and national non-government organisations campaigning to promote reform. One way we do this is by encouraging our partners worldwide to sign up as supporters, and to receive our newsletter.
We commit to respect any personal data that our supporters share with us, and keep it safe. We aim to be clear when we collect your personal information, and not do anything you wouldn’t reasonably expect. This statement sets out what we will, and will not do, with your personal data.
This statement includes:
- Our duty
- How we collect information about you
- How we will use your personal information
- Who has access to your personal information
- How we keep your personal information secure
- How long we will hold your personal information
- Keeping your information up to date
- Your rights
If you have any questions about our privacy statement, then please do contact us.
In carrying out our day to day activities we process and store the personal information of our supporters. We are therefore required to adhere to the requirements of the Data Protection Act 1998. We take our responsibilities under this act very seriously and ensure the personal information we obtain is held, used, transferred and processed in accordance with that Act. We also adhere to all other applicable data protection laws and regulations including, but not limited to, the Privacy and Electronic Communication Regulations.
How we collect information about you
We only collect essential personal information about our supporters, so that we can provide them with information to help in their own advocacy work. We therefore only collect:
- Organisation and position (if applicable)
- Email address
We also give supporters the opportunity to express preferences (e.g. type of newsletter).
How will we use your personal information?
We may use your information for a number of purposes including the following:
- To provide you with information about our work or our activities that you’ve requested. This will include the e-newsletters you have selected but may include invitations to events and information about campaigns, or about other opportunities to support our work.
- We may contact you to ask you to contribute information about your work to include in our publications.
- We may use your information for internal record keeping, including the management of any feedback or complaints.
- To analyse and improve our communications and advocacy to make it as user-friendly as possible.
- To assess our impact, for example by collating the number of supporters we have in different regions for reporting to donors and partners.
- We will not share your information with any third party in the course of our work.
- We do not routinely collect any financial information from our supporters, and any voluntary donation that is given to us by an individual or supporter is managed through a secure system by using the mechanism Charity Choice: https://www.charitychoice.co.uk
Who has access to your personal information?
Your personal information is stored on our database which is password protected and access is limited to authorised persons.
Although most of the information we store and process stays within the UK, some information may be transferred to countries outside the European Economic Area (EEA) as we may share information with our regional programme staff. These countries may not have similar data protection laws to the UK. However, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.
How will we keep your personal information secure?
We ensure that there are appropriate technical controls in place to protect your personal details; for example, our online forms are always encrypted and our network is protected and routinely monitored.
We use a secure mechanism for any financial donation that may be made to us. We also take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
Any payment details on paper forms are destroyed once the donation has been processed.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and contractors.
How long will we hold your personal information?
We are reliant on our global network of supporters, and we consider our relationship with them to be long term. We will therefore retain our supporter details until we are informed that a supporter no longer wants to receive information from us. We always give our supporters the opportunity to unsubscribe from our information, for example in our newsletters. Supporters can always request to be removed from our database by contacting us.
If you unsubscribe from communications from us, from any or all of the communication channels mentioned above, we will update our records to stop further communication as quickly as we can. Due to some communications already being in progress at the point you opt out, please be aware that it can take up to 6 weeks for your preferences to be fully implemented.
We will only ever share your data in other circumstances if we have your explicit and informed consent.
Keeping your information up-to-date
The accuracy of your information is important to us. You can update your information with us, including your address and contact details at any time. If you would like to change your preferences or update the details we hold about you, please contact us.
You have the right to:
- Request a copy of the information we hold about you
- Update or amend the information we hold about you
- Change your communication preferences at any time
- Ask us to remove your personal information from our records
- Raise a concern or complaint about the way in which your information is being used
If you wish to talk through anything in our privacy statement, find out more about your rights, or obtain a copy of the information we hold about you, please contact us.